Growing up, a lot of companies used a fax machine. It’s the go-to office equipment item that was used whenever you wanted to send a document instantly. For a long time, having a fax machine in your office proves that your business is legitimate and doing well for that matter. However, gone are those days because as soon as digital communications arrived, the idea of faxing a document has lost all its charm and meaning. Most people now especially the younger generation, will find fax machines foreign, inefficient and just bulky. So here are five tips for faxing like a pro.
- All-in-One Printers
If you can afford it, it is wise to invest in an all-in-one printer that prints, copies, scans, and faxes documents. They are usually on the heavy side but if you intend to use it for running a business, it’s a worthy office equipment to buy. You’ll never know when it will come in handy. Besides, you might be modern but you can’t be too sure if your business partners, vendors, and customers prefer to receive information via fax.
- Online Subscription Services
If you want to send a fax without using paper, online services are there to help. Some computers are installed with a fax software that will allow you to send a fax without using a fax machine or an all-in-one printer. If you don’t have this, you can avail of online services. If you plan on using fax as your primary method of sending information, subscribing to online fax services will save you a lot of money. To send a fax, attach the document that you want to send and enter the fax number. It works like an email and you can type a message to go with the attachment.
- Pay-per-fax Services
If you are only one or two documents, pay-per-fax services can send these documents on the fly. You don’t need to commit to a monthly subscription plan especially if you’re only going to fax once or twice a month. Pay-per-fax online services are fast and easy and usually, do not require you to register.
- Mobile Apps
If you are in a hurry and you only have your phone with you, you can download mobile faxing apps to that you can still send and receive documents. Most of them are free and do not take a lot of space on your phone. When you register for these apps, you are assigned a fax number. If you have a Gmail account, using Gmail Fax Pro is an efficient way to send and receive fax because it is already embedded in your email. Visit http://www.gmailfaxpro.com/ to learn more about how you can use Gmail Fax Pro with ease. You can also enjoy additional features such as fax schedule to set the time and date when you want to send your fax.
- File Sharing
Majority of people now have phones or computers that they can use to share files without a physical fax machine. Sending a document via email or chat is the fastest way to do it. You may also use a portable scanner if you are looking for that old-school look. However, nowadays, the smartest way to send and receive information is by using a file sharing service like Dropbox, Google Drive, etc. especially if you are sharing files in large quantities. This way, you have full control over the documents. You can open them on your phone or computer, edit in real time and share with multiple users at once.